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Guide To Open Public
Records
What Records
Are Available
Exceptions
How To Request A Record
Fees
Why Would A Request Be Denied
The Kansas Open Records Act governs most
records maintained by cities, counties, school districts, state agencies
and other public entities. The Freedom of Information Officer for
the City of Coffeyville is City Clerk, Cindy Price.
What Records are Available?
Most records maintained by public entities are open for inspection
and/or copying by individuals. Commonly requested records include:
- Ordinances
- Resolutions
- Minutes from open meetings
- Salaries of public officials
- Budgets
Exceptions
The Kansas Open Records Act recognizes that some records contain
information which is private in nature. For this reason, the Act
lists a number of exceptions. Records which are closed for this
reason may include:
- Personal information of public employees
- Medical treatment records
- Records which are protected by the attorney-client privilege or the
rules of evidence
- Records containing personal information compiled for census purposes
- Notes and preliminary drafts
- Criminal investigation records; and
- Several other specific records
See K.S.A. 45-221 for a complete listing of exemptions.
How to Request a Record
Request an Open Record Form from the City Clerk's Office, or
Download Open Record Form here
Make your request as specific as possible in order to fill it quickly
and accurately.
Return the form to the City Clerk's Office:
102 West Seventh Street, Coffeyville
Mail - P. O. Box 1629, Coffeyville, KS 67337
Fax - 620-252-6175
e-mail - information@coffeyville.com
Most records will be produced within three business days from the time
the request is received. If the request is denied, you will
receive a written explanation for the delay or denial.
Fees
The Kansas Open Records Act authorizes public agencies to charge fees
for providing access to or furnishing copies of public records.
This fee may be requested in advance and may include cost of staff time
required to make information available and the cost of reproducing the
record. A fee of 50 cents per page copied is charged by the City
of Coffeyville.
Why Would a Request Be Denied?
Although every attempt will be made to provide the information
requested, it is not always possible to fulfill the request. There
are a number of reasons a request may be denied:
- The specific record requested does not exist.
- The request was unclear and should be resubmitted with more detail.
- The record requested is closed to protect an important privacy
interest. See K.S.A. 45-221
 information@coffeyville.com
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